Intended Audience: Catalog Managers
About
Under Section 21f of the State School Aid Act, every virtual course listed in Michigan’s Online Course Catalog must have a Teacher of Record (TOR). This ensures that students are supported by a certified educator and that districts can stay compliant with state reporting requirements.
What is a Teacher of Record (TOR)?
A Teacher of Record is the certified Michigan teacher assigned to a student’s virtual course. This teacher is responsible for instruction, grading, and reporting.
TOR Requirements
When assigning a TOR, providers must ensure that the teacher meets all of the following:
- Valid Michigan Teaching Certificate
- Must hold a Michigan teaching certificate, permit, or authorization.
- Must have the proper endorsement for the subject area and grade level.
- Active Instructor Role
- The TOR must be the actual course instructor, not just an overseer or program supervisor.
- They are responsible for:
- Delivering instruction
- Diagnosing student learning needs
- Assessing student work and assigning grades
- Reporting outcomes to districts
- Personnel Identification Code (PIC)
- The TOR must have a PIC (Personnel Identification Code) issued by CEPI.
- The course provider must give this PIC to each student’s district so the district can report it in their annual REP submission.
Common Misunderstandings
- Not allowed: Using a program director or co-teacher who does not teach the course.
- Not allowed: Using university faculty or graduate instructors without Michigan teaching certification.
- Allowed: Only certified Michigan teachers endorsed in the course subject/grade level.
Why the PIC Matters
The PIC is required for compliance. Without the TOR’s PIC:
- The course cannot meet Section 21f requirements.
- The district cannot properly report the TOR to the state.
- The course may be ineligible to remain in the statewide catalog.
Key Takeaway
Every course listed under Section 21f must have a Teacher of Record who is:
- A certified Michigan teacher with the correct endorsement
- The actual instructor of the course
- Assigned a PIC that is reported to districts
This ensures both educational quality for students and compliance with state law.