Intended Audience: Catalog Managers
About
Section 21f(7)(c) mandates that districts and Intermediate School Districts (ISDs) offering online courses through Section 21f must provide Michigan Virtual with two key metrics for each online course: the enrollment count and the pass count. Each June, districts and ISDs will receive an email from MiCourses requesting student performance data for the preceding academic year. This email will include a file attachment that must be completed and returned by mid-September. The spreadsheet will be used to collect the required enrollment and pass count figures for each online course offered.
If Student Performance Data is added to MiCourses, it becomes visible in the public search on MiCourses. This allows users to compare one district's online course to another with a similar name, based on student performance.
Why is this request important?
Instruction
When opening the attached file, please follow these guidelines:
- Do not add, delete, or modify columns A through E.
- Do not add or remove any rows.
- Do not add, modify, or remove the header row.
- Pay attention to the "Display Type" column (column B). All required data fields are highlighted in RED.
- If the Display Type shows "District and Statewide Catalog," the Enrollment Count and Pass Count data are required.
- If the Display Type shows "District Catalog Only," providing the Enrollment Count and Pass Count data is optional. Districts and ISDs offering District Only courses are not required to report student progress data.
- If the Display Type shows "Inactive," the Enrollment Count and Pass Count data are required ONLY if the course was offered as "District and Statewide Catalog" earlier this year. Only the district/ISD can determine this based on their records.
Please follow these instructions when working with the attached file.
- Enrollment Count (Column F): Record the number of enrollments for the online course the district or ISD offered to pupils in the 23-24 school year. To do this, enter a number, even if it is “0”, in the Enrollment Count cell for the course offering.
Note: if the course was not actually offered (i.e., the offering was created by mistake) OR the course was offered as District Catalog Only and you do not wish to report on it, then leave the cell empty. - Pass Count (Column G): Indicate the number of enrollments in which the pupil earned 60% or more of the total course points for the 23-24 school year.
Note: All course offerings that contain a number, “0” or higher, in the Enrollment Count cell, will be required to insert the pass count, even if that number is “0.” - Notes (Column H): For any course offering containing a number of “0” or higher in the Enrollment Count cell, you may enter a brief text as the Notes, but this is not required.
Note: The data entered into this column will be visible to the public.
After entering the student performance data in the file, save all changes. Then, return to the email received from MiCourses and reply to all recipients. Ensure that [email protected] is included in the "To" field. Attach the completed file to the reply email and tap the "Send" button.
Districts and ISDs can expect that the performance data submitted through this process will be added to the system no later than October 1st.
Why is this request important?
Students enroll in the online courses listed in Michigan’s Online Course Catalog (micourses.org) in accordance with legislation in Section 21f of the State School Aid Act. Subsection 7 outlines the specifics of what a course provider must do. Highlighted below is the key language relating to the course performance data.
As a district user, this means that by October 1st of each fiscal year, you must provide Michigan Virtual with the total number of enrollments for each virtual course offered to students during the previous school year. Additionally, you will need to report how many of those enrollments resulted in students earning 60% or more of the total course points for each virtual course.
The spreadsheet provided by Michigan Virtual identifies the course(s) for your district that are required (highlighted in red) . Although the legislation doesn’t explicitly state the consequences for not meeting these requirements, following them is the safest and most reliable approach for course providers and the schools they serve.