Identify Students Missing a Mentor

Intended Audience: Affiliation Users 

Introduction:

Identifying a local mentor is not only crucial for a student's success but is also mandatory according to the Michigan Department of Education's (MDE) Pupil Accounting Manual. Affiliation users can find students without an assigned mentor in various ways in the Student Learning Portal (SLP), as described in this document. It is important to note that if a mentor is not assigned within 48 hours of enrollment, Michigan Virtual will automatically assign the enroller as the mentor.

Details:

View Dashboard Widget Information

The data within the widgets mentioned below cannot be exported or utilized to access student profiles.

1. First, locate the "Count of Students W/O Mentors" widget within the MySLP tab. The count of  students missing assignments will be displayed.
2. Next, view the list of student names displayed in the "AFU – Students Missing Mentors" widget.
3. Finally, use the information displayed in these widgets to associate the student to a mentor.
   

Run a Report

Affiliation users can generate one of two reports that display a list of students who are not associated with a mentor. This list can be exported to excel or printed.

1. Start by tapping the Reports tab in the top menu bar.
2. Then select Run Reports from the left navigation menu.
3. Next, choose "AFU – Students Missing Mentors" from the Select a report field.
   Note: To include Term and Section information, run the AFU – Students Missing Mentors with Enrollment Data report.
4. Then press the Run Report button.
5. As a result, the student names will appear in a table. To place the information in an Excel spreadsheet, press the Export Results to Excel option in the top right corner. If the information needs to be printed, press the Print page option.
   
6. Finally, use the information displayed in these widgets to associate the student to a mentor.

Filter a Search

Students missing a mentor association are flagged in the system. Use the basic search feature to display those students and then choose to either export or print the list.

1. First, tap the Students tab in the top menu bar.
2. Next, select the Basic Search option from the left navigation menu.
3. At this point, the search fields will be displayed. Locate the Flag field and then select "No Mentor" from the available options.
4. Next, tap the Get Data button to show the students missing a mentor.
5. To place the information in an Excel spreadsheet, press the Export to Results Excel option in the top right corner. If the information needs to be printed, press the Print page option.
   
6. Finally, use the information displayed in these widgets to associate the student to a mentor.

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