Accessing Mentor Gradebook Reports in the SLP

Intended Audience: Mentors 

Important: This widget will retire May 22, 2025. A new Gradebook Reports dashboard within Brightspace is now available.

About

The Mentor Gradebook Reports feature, located within the Student Learning Portal (SLP), allows mentors to access confidential academic performance data for the students they support. These reports are provided in PDF format and are password protected for security. Mentors must follow a specific process to generate the password and access their reports. If a user holds both mentor and affiliation roles, it is essential to select the Mentor role from the dropdown menu to view these reports. 

Instruction

1. Obtain the Report Password

1. From the top menu in the SLP, select the Mentors tab.

2. Locate the mentor’s ID number in the column labeled “ID” next to the mentor's name.
   

3. Create the report password by combining the mentor’s last name with the ID number, using the format: LastNameID (Example: Smith1234)

Important: Omit any special characters or hyphens in the last name. The password cannot be changed and should not be shared or stored publicly.

2. Access the Mentor Gradebook Report

1. From the top menu, tap the MySLP tab.
2. Scroll to the bottom of the Dashboard.
3. Locate the "Mentor Gradebook Report" widget.
4. Tap the “Get Report” link. A new window will open prompting for the password. Enter the password generated above and tap Submit. The report will initially open in the browser window. For full functionality (such as search and bookmarks), it is recommended to download and open the report in a PDF reader.

Navigating the Report

• The top of the report window contains icons for: Rotate, Download, Print, and Bookmarks
• The left menu displays page thumbnails for quick navigation.
• The report includes gradebook data for all students assigned to the mentor, organized by individual student sections.

Searching for a Specific Student

1. Press CTRL + F on the keyboard to open the search dialog.
2. Enter the first or last name of the student.
3. Use the navigation arrows to move through the results.
4. Alternatively, use the Bookmarks icon (4th from the left) to select a specific student’s report directly.

Downloading the Full Report

1. Hover over the top of the PDF window to show the menu.
2. Click the Download icon.
3. Choose a location to save the file and rename it if needed.
4. Tap Save.
5. Navigate to the saved file and open it in a PDF reader.
6. Enter the previously generated password when prompted to unlock the file.

Mentors using Adobe Acrobat Pro can use the Bookmarks panel on the left to quickly switch between student reports.